Maintenance
Keep faults moving without chasing the group chat.
View open jobs, urgency, approval status and who owns the next action.
Example workspace · Fictional data · Tap to enlarge
$49 per club Unlimited staff · free edits in your first month
GYM OPERATIONS, UNDER CONTROL
Less chasing. More control across your gyms.
Give every maintenance job, manager checklist and inspection a clear owner. See what needs attention across your locations, without chasing the group chat.
Demo: try real workflows in a fictional sample business, no login required.
Trial: set up your business yourself in minutes and invite your whole team. 30 days free, no card required.
Unlimited staff at every clubKeep your member-management systemAustralian developed · family-owned
Built around real club operations
Australian supportRole & location permissionsPhone, tablet & desktop
See what one hour back per club could mean
YOUR CLUBS. YOUR ASSUMPTIONS.
Less admin. More time for your clubs.
Use your own numbers to estimate the time value that clearer ownership, fewer follow-ups and one operating record could recover.
Where could that time come from?
Fewer maintenance status messages, less chasing checklist completion, fewer refund hand-off emails and less copying updates into meeting notes. Count each task once, and include the time your team still spends using ClubPilot.
Calculation: weekly admin hours per club × assumed reduction × number of clubs. Monthly estimates use 52 weeks ÷ 12; annual estimates use 52 weeks. The starting example is 4 hours × 25% = 1 hour per club each week. ClubPilot cost is $49 × number of clubs per month, and value after cost is the monthly time value minus that cost.
Try a typical week, compare the same tasks before and after, then replace the assumptions with your own measured figures.
AUSTRALIAN DEVELOPED · SHAPED BY REAL PEOPLE
Years of club experience. Built into every workflow.
ClubPilot is Australian-developed software shaped by years of hands-on club operations and feedback from owners, managers and frontline teams.
ClubPilot is tested in day-to-day use across multiple clubs and Australian states. Real work and real feedback guide what we improve next.
See ClubPilot in actionREAL SCREENS. EVERYDAY WORK.
See how the follow-up stays with the work.
Actual ClubPilot screens from our example workspace. All business names, people, records and figures shown are fictional. These are product examples, not customer performance results.
Manager checklists
Know what is done—and what needs follow-up.
Keep recurring checks, completion and exception notes together.
Example workspace · Fictional data · Tap to enlargeRefunds
Make the hand-off to Accounts clear.
See the request, review notes and payment status on the same record.
Example workspace · Fictional data · Tap to enlargeSEE THE WORKFLOW FOR YOURSELF
One fault. A clear owner at every step.
A reported fault needs more than a message in the group chat. Keep the evidence, decision and next action on one record. Explore the complete Peakline demo with 10 sample clubs and 25 staff.
SAMPLE RECORD · CP-1042
Treadmill 07 · Location 02
- 01 · ReportClub manager
Record the fault and attach a photo. The location and urgency stay with the job.
- 02 · Approve and assignAuthorised reviewer
Review the cost, assign the next owner and keep the supplier hand-off visible.
- 03 · Verify completionResponsible leader
Check the completion note and supporting evidence before closing the record.
Illustrative details from the product workflow. Open a maintenance job in the demo to inspect its owner, evidence and history.
Try the demo
Interactive fictional workspace · No login or email required
See a maintenance example · 75 seconds
MAINTENANCE EXAMPLEOne maintenance job. Every accountable hand-off.
STEP 1 OF 5 · ABOUT 15 SECGROUP OWNER
The urgent job surfaces before the meeting.
The command view shows an urgent treadmill fault at Location 02, alongside overdue work and club-health exceptions.
The example uses illustrative club and job details to protect customer information. The workflow and controls shown are available in the working product.
30 DAYS FREE · NO CARD NEEDED
$49 per club. Everything included.
One price for every club, with unlimited staff, so you never pay to add a manager or coach. Try everything free for 30 days, then pay monthly only for the clubs you run.
Prices are AUD per month, excluding GST. A one-off $99 setup fee is added to your first payment. Outside Australia? Enquire about a pilot. Subscription billing stays in AUD; your operating currency is separate.
One simple price
For one club or a whole group
Per club
$49per club / month
Billed monthly after your free trial · $99 one-off setup
- Unlimited staff at every club
- Maintenance jobs tracked to done
- ClubWalk inspections and compliance records
- Refund, spend and marketing approvals
- Group-wide owner dashboard
- Free edits in your first month
Every manager, coach and casual at every club, at no extra cost.
Start 30-day free trialOr subscribe nowWhat you’d pay each month
- 1 club
- $49
- 3 clubs
- $147
- 7 clubs
- $343
- 10 clubs
- $490
Add or remove a club any time; your price follows.
For franchises and larger networks
Corporate
Let’s talk
A tailored quote before you commit
- Users and locations agreed with you
- Custom integrations and reporting
- Onboarding across every site
- Dedicated support
Custom integrations, reporting or a rollout across many sites.
- No card needed for the trial
- Set up yourself in minutes
- Add or remove clubs anytime
- Cancel anytime
- 30-day money-back guarantee
See setup, onboarding and edit terms
Included at every club: maintenance, manager checklists, ClubWalk inspections, approvals, local marketing and operational reporting. Every manager, coach and casual gets a login at no extra cost. Team-member logins for floor staff are free on every plan and do not count as users.
Setup and your first month: a one-off $99 setup fee per business, then free edits for your first month so ClubPilot fits your group. Optional AI, paid integrations, migration and custom development are agreed separately.
Your trial: create your workspace, then invite your team. Your 30 days begin at setup. The trial never turns into a paid plan by itself. Read the trial terms.
LIVE IN MINUTES, NOT WEEKS
Prove it in your own operation.
No sales call, no card for the trial. Use your 30 days across the monthly routines that matter to your team.
- 01
Create your workspace
Confirm your email and add your locations. Your workspace opens straight away with starter checklists ready.
- 02
Work through your 30 days
Invite every manager and coach, then track real jobs and recurring tasks. Your 30 days start when your workspace opens.
- 03
Decide with evidence
See what your team finished, then subscribe in a few clicks. Your card is saved securely with Stripe. Paid plans renew until you cancel, and you can cancel any time.
THE WORK YOU CAN STOP CHASING
Clear ownership from report to result.
Maintenance approvals and routing
Log faults or equipment requests, attach supplier links, approve purchases and route action to the right person with a complete audit trail.
Role-based monthly accountability
Give club, area and sales managers clear start-of-month, mid-month and end-of-month checklists, with completion and overdue work visible.
Club Health audits & video
Score Product, People, Process and Presence, retain walkthrough evidence and turn failed checks into accountable work.
Explore the other workflows included
Management command centre
Put approvals, club-health rankings, supplier chasing, recent changes and meeting-ready decisions on one live leadership screen.
LAM plan centre
Managers submit monthly plans while authorised leaders review, comment, approve and retain the history.
Controlled refunds
Move refund requests securely from club managers to Accounts with status, notes and remittance tracking.
The right view for every role
Managers, area leaders, administrators, sales and Accounts only see the clubs and tools assigned to them.
Local business partnerships
Track community partners, offers, follow-ups, monthly promotion, leads, appointments and memberships generated.
Executive group finance
Upload separate Xero P&Ls, monitor entity coverage and give authorised owners one consolidated group view.
SEE CLUBPILOT AT WORK
Watch the workflow. See the next step.
Short feature tours, maintenance and marketing walkthroughs, and a longer guided demo. Watch, share or download a video for later.
Now open beyond gyms: MultiSite Pilot for childcare centres and pubs, clubs and venues. Other multi-site businesses can register early-access interest.
FREE TOOLS FOR CLUB MANAGERS
Start with a practical checklist.
Prepare the next walkthrough or shift handover with a printable guide. Both are free to download and adapt.
THE MISSING OPERATING LAYER
Keep your member system. Bring the operational work together.
Memberships, billing, bookings and door access stay in the systems you already use. ClubPilot brings the checklists, faults, approvals and follow-up into one shared record.
See how ClubPilot fits your systemsBEFORE YOU START
Your questions, answered.
Need to talk through your setup? Contact the Australian team.
How does the 30-day free trial work?
Create your account, confirm your email and add your business locations. Your workspace opens automatically, ready for you to invite your team. Your 30 days start when the workspace is created. No card is required, and a paid plan starts only with your approval. Optional AI, paid integrations, migration and custom work are excluded unless separately agreed.
What does ClubPilot cost?
AUD $49 per club per month, with unlimited staff at every club, billed monthly. A one-off $99 setup fee is added to your first payment, and your first month includes free edits so ClubPilot fits your group. Corporate is quoted for franchises and larger networks, with dedicated support. Prices exclude GST.
How hard is it to get started?
Not hard, and you don’t need to talk to us first. Add your locations and your workspace opens straight away with starter checklists. Invite your team the same day. Start free for 30 days or subscribe now by card.
What happens after the trial?
Subscribe from Plan and billing and pay securely by card, saved with Stripe for renewals. Nothing is charged automatically when the trial ends: your records stay available to view and export, and new work pauses until you subscribe.
Does ClubPilot need access to our member CRM?
No. ClubPilot manages operational accountability and does not require access to member profiles, payment details or your membership CRM.
Does staff need to download an app?
Not initially. ClubPilot works in the phone browser and can be installed to the home screen like an app. The same system also works on desktop and tablet.
Have a complex setup? Build an optional pilot brief
OPTIONAL PILOT BRIEF
Show us what your group actually needs.
Choose your footprint, priority workflows and systems. We’ll use the result to prepare your walkthrough and discuss a focused trial.
AUSTRALIAN BUILT · INTERNATIONAL ENQUIRIES WELCOME
Running gyms outside Australia?
Tell us where you operate. We’ll review your country, regional setup and support needs before opening an English-language overseas pilot.
Enquire about an international pilot
The interactive demo is ready to explore. Country-specific availability and features are confirmed before live use. Australian businesses can start a free trial.
READY WHEN YOU ARE
Give your team 30 days of clearer follow-through.
Start free trialNo card required. The trial never turns into a paid plan by itself. Or subscribe now →
$49 per club a month after your trial, plus a one-off $99 setup fee. Your first month includes free edits.