Schedule
Class, day, time, room, instructor and capacity for every session.
FREE EXCEL TEMPLATE
Gym class timetable template: plan the week, print it, and see what fills.
List your classes once, schedule them through the week, and the timetable builds itself as a printable, member-facing grid. Log attendance to see each class's average utilisation and which ones to review or add.
By Callan, ClubPilot · Updated
Free Excel template · Works in Google Sheets · No sign-up required
- Printable weekly timetable for members
- Attendance log with % full
- Flags classes to review or add a session
AT A GLANCE
Built around accountable follow-through.
Timetable
A landscape grid ready to print for reception or share as a PDF.
Utilisation
Average attendance and % full by class, with a prompt to review quiet classes or add busy ones.
HOW IT WORKS
Four sheets, one timetable.
Set up your classes and time slots, schedule the week and log attendance after each session.
Gym operations software
Run the operations behind the timetable, from checklists to maintenance, in ClubPilot.
Open page- Classes: name, duration, level and a short description
- Schedule: one row per session, with room, instructor and capacity
- Timetable: the member-facing grid, built from the schedule
- Attendance and Utilisation: booked, attended and % full by class
STRAIGHT ANSWERS
Gym class timetable template: questions worth asking.
Can I print it for members?
Yes. The Timetable sheet is set up to print on one landscape A4 page. Save it as a PDF to share online.
What if two classes start at the same time?
The timetable shows the first and notes how many more start in that slot, so you can see clashes at a glance.
Does it replace our booking system?
No. Keep bookings in your membership or booking app. Use this to plan the timetable and review attendance.
FREE RESOURCES
More free gym operations guides
Gym petty cash reconciliation template
Record the opening float, approved additions, receipt-backed spending and counted closing cash. Investigate differences before sign-off. This is an operational record, not tax advice. Free PDF
Gym shift handover template
Make the next shift aware of unfinished work, unavailable equipment and promised follow-ups. Record acknowledgement so an urgent task does not disappear between shifts. Free PDF
Gym cleaning checklist
Opening, shift rounds, closing and manager review, with space to record missed items and handover. Free PDF
Gym inspection checklist
Prepare a walkthrough, capture useful evidence and assign follow-up. Free PDF
Gym opening and closing checklist
Access, safety, presentation and end-of-day security checks. Free PDF
Gym manager monthly checklist
Start-of-month, mid-month and end-of-month routines for each club. Free PDF
A PRACTICAL NEXT STEP
Keep every club's routines on track.
ClubPilot gives managers their recurring work, inspections and maintenance in one place, across every club.