Who to call
000, the SES, Poisons Information, your landlord, alarm monitoring and your WHS regulator, in one table.
FREE EMERGENCY PLAN TEMPLATE
Gym emergency plan template: contacts, roles and procedures in one place.
A five-page emergency plan for a gym or fitness club. Fill in your contacts, wardens and site details, adapt the procedures for the emergencies a gym is most likely to face, and record drills, staff briefings and reviews.
By Callan, ClubPilot · Updated
Free PDF · Print and adapt · No sign-up required
- Contacts, wardens and site information
- Seven gym-specific emergency procedures
- Drill, briefing and review records
AT A GLANCE
Built around accountable follow-through.
Who does what
Chief warden, area warden, first aider and communications roles, named for each shift.
What to do
Step-by-step procedures staff can follow under pressure, plus what members do when no staff are on site.
PROCEDURES INCLUDED
Written for the emergencies gyms actually face.
Each procedure is a short checklist. Adapt it to your building, your fire safety arrangements and your landlord's plan.
- Fire or evacuation
- Medical emergency or collapse, including CPR and the AED
- Severe weather, storm or flood
- Power failure
- Aggressive person, threat or lockdown
- Gas leak or chemical spill
- Unstaffed (24/7) hours
WHAT THE PLAN MUST COVER
What the model WHS Regulations expect.
Under the model WHS Regulations, an emergency plan covers how to respond effectively, evacuate, notify emergency services, get medical treatment and assistance, and communicate with everyone on site. The procedures should be tested, and workers given information and training. Check your state or territory's requirements and your building's fire safety obligations.
Gym compliance software
Keep fire, electrical and other safety servicing on schedule with evidence in ClubPilot.
Open pageSTRAIGHT ANSWERS
Gym emergency plan template: questions worth asking.
Does a gym need an emergency plan?
Under the model WHS Regulations, a business must have an emergency plan for the workplace. Victoria and Western Australia have their own laws, so check with your regulator.
How often should we practise it?
Run drills on a schedule that suits your club, brief every new staff member during their induction, and review the plan after a drill, an emergency or a change to the building or how the club runs.
What about unstaffed hours?
Display emergency instructions, the club's street address and the AED location at the entry and in each area, and make sure members know to call 000 first. The plan includes a section for this.
Is this a substitute for our building's evacuation diagrams?
No. It sits alongside them. Your building owner or fire safety adviser is responsible for evacuation diagrams and fire systems.
FREE RESOURCES
More free gym operations guides
Gym incident report form
Record what happened, the first aid given, witnesses, notification and corrective actions. Free PDF
Gym risk assessment template
A risk matrix, controls guide and 14 common gym hazards ready to assess. Free PDF
Gym first aid kit and AED checklist
Kit and defibrillator checks with a 12-month log. Free PDF
New gym manager first 30 days plan
Help a new manager learn the club, establish responsibilities and agree priorities before changing routines. Use weekly checkpoints with the area manager to turn observations into practical actions. Free PDF
Gym member feedback follow-up template
Give each feedback item a response owner, due date and closure check. Keep sensitive member information in your approved member system and use references here. Free PDF
Gym petty cash reconciliation template
Record the opening float, approved additions, receipt-backed spending and counted closing cash. Investigate differences before sign-off. This is an operational record, not tax advice. Free PDF
A PRACTICAL NEXT STEP
Keep safety servicing and drills on schedule at every club.
ClubPilot tracks recurring safety servicing with evidence and reminders, and turns problems found into owned tasks.