ClubPilot

FREE FIRST AID AND AED CHECKLIST

Gym first aid kit and AED checklist with a 12-month log.

Check the first aid kit and the defibrillator in a couple of minutes, record each check, and know what to do after either is used. Based on the model Code of Practice for first aid in the workplace and the AED manufacturer's instructions.

By Callan, ClubPilot · Updated

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  • Kit and AED checks on one page
  • What to do after the kit or AED is used
  • 12-month log for pads, battery and items replaced

AT A GLANCE

Built around accountable follow-through.

Kit

In date, sealed, restocked and signed off, in a location marked with a white cross on green.

AED

Ready indicator, pads and battery in date, rescue kit present, and visible and unobstructed.

Readiness

A trained first aider on each staffed shift, and clear instructions for unstaffed hours.

HOW OFTEN

Set a rhythm you will keep.

The model Code of Practice suggests checking first aid kits after each use or, if unused, at least every 12 months, and maintaining AEDs to the manufacturer's specifications. Many gyms check both monthly because pads, batteries and stock run out quietly.

PRACTICAL CHECKLIST

Gym first aid kit and AED checklist: use it, adapt it and keep the evidence.

This operational guide is a starting point. Your approved procedures, leases, manufacturer instructions and legal duties remain the source of truth.

First aid kit

  • The kit is in its signed location, easy to reach and marked with a white cross on green.
  • The contents match the inventory list kept in the kit.
  • Items are in date and in good condition, and sterile packs are sealed.
  • Anything used since the last check has been replaced.
  • Items your first aid assessment calls for, such as eye wash or cold packs, are present.
  • The inventory list is signed and dated.

Defibrillator (AED)

  • The AED is in its signed location, visible, unobstructed and away from extreme heat.
  • The status indicator shows ready, with no warning lights or alarms.
  • Electrode pads are sealed and in date, including child pads if you keep them.
  • The battery is within its expiry or replacement date.
  • The rescue kit is present: gloves, razor, scissors, towel and face shield.
  • Any fault is reported straight away and a replacement unit arranged.

After the kit or AED is used

  • Replace used pads and kit items before the area reopens, or as soon as practicable.
  • Follow the manufacturer's steps after an AED is used, including any data download.
  • Complete an incident report and notify anyone your procedure requires.
  • Check on the staff involved and offer support.

Readiness review

  • The roster shows a trained first aider for each staffed shift.
  • Emergency numbers, the club address and the AED location are posted near phones and at reception.
  • For unstaffed hours, members are told how to call for help and where the AED is.
  • First aid records and incidents are reviewed for patterns.

STRAIGHT ANSWERS

Gym first aid kit and AED checklist: questions worth asking.

Does every gym need an AED?

Check your state's rules and your own first aid assessment. Many gyms keep one because members exercise hard and help may be minutes away.

What should be in a gym first aid kit?

Base the contents on your first aid assessment and the model Code of Practice. Keep an inventory list in the kit and sign it after each check.

What happens after the AED is used?

Replace the pads and any used items, follow the manufacturer's steps (which may include downloading data), complete an incident report and check on the staff involved.

FREE RESOURCES

Gym incident report form

Record what happened, the first aid given, witnesses, notification and corrective actions. Free PDF

New gym manager first 30 days plan

Help a new manager learn the club, establish responsibilities and agree priorities before changing routines. Use weekly checkpoints with the area manager to turn observations into practical actions. Free PDF

Gym member feedback follow-up template

Give each feedback item a response owner, due date and closure check. Keep sensitive member information in your approved member system and use references here. Free PDF

Gym petty cash reconciliation template

Record the opening float, approved additions, receipt-backed spending and counted closing cash. Investigate differences before sign-off. This is an operational record, not tax advice. Free PDF

See all 30 free resources

A PRACTICAL NEXT STEP

Never find an expired AED pad during an emergency.

ClubPilot assigns recurring safety checks to the right person at each club and flags anything missed or overdue.

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